Small businesses often believe they have backups because files are somewhere in the cloud or on an external drive. The real question is whether the right data can be restored when a computer fails, a staff member leaves, or a file is deleted.

A simple backup audit starts with a list of important data: accounting files, customer documents, job photos, email archives, templates, invoices and shared folders. Then check where each item is backed up and how often.

Restore testing matters

Do not wait for a failure to discover that backups are incomplete. Test restoring a harmless file. Check whether old versions exist and whether deleted files can be recovered.

Also confirm who has access. A backup tied to one staff member's personal account can become difficult when roles change.

Local and cloud roles

Cloud sync, external drives and NAS devices can all be useful, but each has limitations. A balanced plan avoids relying on one copy in one place.

AEPC / AKL East PC can help Auckland small businesses think through computer backup risks and repair priorities. Contact us with your current setup and what data matters most.